Department Coordinator

Taken en verantwoordelijkheden

International School Twente (IST)

International School Twente (IST) is an international school in Enschede in The Netherlands with both a secondary and primary campus. IST Secondary is a small but growing and dynamic school, with a mission to provide excellent international education to roughly 130 students in the age range of 11 - 18, from over 30 countries. IST Secondary teaches the International Cambridge Curriculum in year 10 and 11. In addition, we are an authorised International Baccalaureate (IB) World School, which means we teach the IBDP in years 12 and 13. Both curricula are taught in English, which is our working language. 

Our secondary school is part of the Dutch school group Het Stedelijk Lyceum, and works closely with the Dutch Secondary School College Zuid. On our website www.internationalschooltwente.nl you can find more information about education at IST. 

Job description

The department coordinator will manage daily operations in our school. Part of your work will be administrative and in support of staff such as the Community Coordinator, Middle Years Coordinator, DP Coordinator, Exam Officer, Careers Counselor and Principal.  Another component of your work will involve interaction with students, parents and our wider community. 

In short, you will have a varied job, that more concretely includes tasks such as: 

• Help with preparation and organisation of community events such as parent evenings, staff trainings and festivities;
• Help with student and staff administration (sick leaves, leaves of absence, absentee registration);
• Answering queries from students or parents by phone or email, or forwarding them appropriately;
• Study hall organisation and supervision, including invigilation during student breaks; 
• Oversight in classroom situations in case of teacher absence;
• Occasional exam invigilation;
• Organisation and distribution of books and study materials;
• Preparing the School Year Planning, and keeping the agenda up-to-date accordingly;
• Keeping the website up-to-date and possibly maintaining our social media channels;
• Drafting and sending community updates and staff bulletins; 
• Making all necessary arrangements for school trips and excursions;
• Taking minutes during staff and MT meetings;
• Other tasks in support of our teaching staff, coordinators and school leadership.